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Privacy Policy

This page describes what the website actually does. It is a truthful draft of our position rather than a settled legal document, and it says so below.

Last updated

Pending legal review

This page has not yet been reviewed by a qualified legal adviser. It is written to describe the site's implemented behaviour accurately — what the forms collect, what analytics receives, how lead records are stored and retained — so that a review can be completed against a real description rather than a template. Do not rely on this page as a final legal document until this notice is removed.
The review status is recorded in the content source for this page. Removing this notice without an approval reference would misrepresent the status of the document, so the notice is controlled by a flag rather than by editing the text.

This policy explains how Codetoli Vehicle Rental Growth handles personal data collected through this website. It describes what the site actually does, so it can be checked against the site's behaviour.

What we collect

We collect personal data only when you choose to submit it through one of the forms on this site.

Form fields and why each one is collected
FormFields collectedWhy
Book a DemoName, company, work email, phone or WhatsApp, business type, number of locations, current website, current rental software (optional), biggest challenge, preferred contact methodTo contact you about a demonstration and to prepare for the conversation
Free Rental Growth AuditFull name, business name, business website (optional), business type, primary city, number of locations, business email, phone or WhatsApp, primary growth challenge, consentTo prepare and deliver the requested audit and to contact you about it
General contactName, contact channel, messageTo respond to your enquiry

We do not collect data that is not used. Fields marked optional are genuinely optional, and an audit request can be submitted without the optional information.

Analytics and what is not sent to it

This site records anonymous interaction events — page views, call link clicks, WhatsApp link clicks, enquiry form starts and submissions, pricing interactions and demo interest — through a configured analytics property.

  • No names, email addresses, phone numbers or WhatsApp message contents are sent as analytics event parameters.
  • No free-text answers from enquiry forms are sent to analytics. Customers write things into those fields that they did not intend to publish, and free text is excluded for that reason.
  • Campaign parameters are retained on the server-side enquiry record for attribution, rather than being forwarded as personal identifiers.
  • We do not build advertising audiences from this site's visitors.

Where data is stored and for how long

Enquiry submissions are validated and stored by our server through a pluggable lead store. The store used in a given deployment is either a hosted SQL database or the deployment platform's own database binding; it is not a third-party marketing list, and your enquiry is not sold or shared for marketing purposes.

A retention period is configured for enquiry records. When it expires, records are deleted according to the configured policy rather than being retained indefinitely by default. The retention period that applies to your environment is stated in that environment's setup documentation.

Consent

Every enquiry form records the consent you gave, the wording you saw, and a timestamp, stored with the enquiry record. Where WhatsApp template messaging is used, marketing consent is captured and recorded separately from general contact consent, and opt-outs are honoured immediately and retained so that you are not contacted again.

Your rights and how to use them

You can ask us for a copy of the personal data we hold about you, ask us to correct it, or ask us to delete it. Contact us using the contact details published on this website, and state which request you are making.

  • We will confirm what we hold and where it came from.
  • We will correct anything inaccurate.
  • We will delete records that we are not required to retain — for example a record that must be kept for accounting or legal purposes will be retained for that period only, and we will tell you if that applies.
  • We will respond within the period required by applicable law. Where we cannot act immediately, we will explain why.

Cookies and similar technologies

Where analytics or advertising cookies are used, they are configured through the site's environment settings and controlled by your consent. The categories used and how to change your choice are set out in our cookie policy.

Changes to this policy

When this policy changes, the updated date at the top of the page changes with it. Material changes — for example adding a new category of data collection — will be described on this page rather than made quietly.